Internal Control Officer               

The Internal Control Officer (“Officer”) is responsible for ensuring a strong internal control environment through the development of policies and procedures, ensuring their implementation and monitoring compliance. The Officer works to foster standardization and consistency across Kyocera Document Solutions Europe B.V. and its subsidiaries processes and internal controls.

The Officer is responsible to guide 18 Sales Offices across the EMEA region to support in preventing and remediating audit deficiencies and maintaining good Internal Control.

The primary responsibilities will include supporting and enhancing the internal control and risk management process working in conjunction with the process owners across the company; implementing and maintaining a comprehensive compliance management process; educating and providing guidance to management and staff on various control related topics to ensure compliance with policies and regulatory requirements. The Officer will perform periodic internal control spot checks prior to the audit and will perform on-site visits to Sales Offices. The Officer will report to the Manager Governance, Risk & Compliance

What does this role entail?

Internal Controls & Governance optimization

Together with the related process owners, the Internal Control Officer supports to organize proper Internal Control Implementation and governance committee, in order to share and discuss the status issues and plan. Core activities:

• Remediation of audit findings
• Maintaining the GRC tool (Highbond) and preparing management reports
• Organize corporate governance committee to discuss topics pertaining to good governance, governance systems, governance structure, the state of internal control and compliance of Kyocera

Governance, Risk & Compliance

The officer is responsible as Governance, Risk & Compliance account manager and will guide a selection of Sales Companies in the EMEA region on strengthening internal controls from various risk and control standards (J-SOx, ISO 9001, ISO 14001, ISO 27001, Operational Audit, etc.

The GRC Account Manager role encompasses policy management, risk assessments, standards & controls, training and awareness as well as internal control checks. The GRC Account Manager acts as sparring partner of the Sales Office General Manager and Finance Directors and reports to KDE Manager Governance, Risk & Compliance.

ISO 9001 Quality Management & audits in KDE-G

The Officer acts as Quality Manager and is able to conduct independently ISO 9001 customer satisfaction and quality management audits at SCs in KDE-G. The audit includes the full scope of activities from planning the audit to reporting results (findings and recommendations) to management. The Officer ensures timely remediation of any identified non-conformities prior to the external audit and ensures KDE-G remains ISO 9001 certified.

Risk Management & Business Continuity

The Officer is a member of the Risk Management Committee and supports to develop countermeasures for identified risk in consultation with the Risk Advisory Council and General Managers. The Officer is responsible to maintain the Risk Management Guideline and Business Continuity Plan. The Officer is driving the periodic risk assessment process within KDE-Group, assists in preparing risk reports and will conduct risk awareness and training to staff as and when required. On an as needed basis the Officer sets up Risk Management meeting which is chaired by the KDE-G President.

Export Control

The Officer acts as backup Export Control Officer and is responsible to screen sales transactions in the SAP – AEB system against Denied Parties, Dual-Use Materials and Sanctions. In the event of a (suspected) match, the Officer immediately reports the risk to the Manager Internal Control & Export Control or Chief Export Control Officer in accordance with the Export Control Compliance Program. The Officer support to maintain the Authorized Economic Operator license for Kyocera.

Project work

Acts as project manager for decided projects in KDE-G pertaining to Internal Control, Governance, Risk and Compliance.

Who are you?

You are an individual that can carry out your work independently and still contribute to the efficiency and success of your team. You enjoy collaboration and engagement with your colleagues and have a strong analytical and proactive mindset. Your focus is on internal controls and you aim to continuously broaden your knowledge on effectiveness through constant engagement with stakeholders and colleagues to ensure results are achieved. You are able and willing to travel when required and enjoy working in a multi-cultural environment.

Your knowledge and skills

• Level of education is Bachelor Degree with at least 5 years’ relevant work experience or a Master degree with 3-5 years experience in Audit, Control or Risk Management
• Thorough knowledge of Internal Control, Risk Management, Corporate Governance, Finance & Accounting and ISO 9001 and best practices (J-SOx, ISO 9001)
• Work experience in an international organisation is a pre
• Thorough knowledge of audit/control/governance principles and practices
• Excellent knowledge of the English language, spoken and written
• Ability to perform effective walkthroughs and create relevant test plans
• Ability to work independently with limited supervision and  direction, and in collaborative team environments
• Excellent interpersonal, verbal, and written communication skills
• Proficient in Microsoft Office (Word, Excel, Access and PowerPoint)
• Knowledge of IT systems Highbond (GRC), SAP, AEB is a plus.

What you get in return

Our competitive salary package, bonus plan and additional employee incentives will certainly reward you well for your new role, but nothing can beat working in an environment with great colleagues where you are empowered and can develop yourself.

Check out our Career Page to gain more insight about our benefits, application process and tips to make this interview successful!
Interested?
 

Do you recognize yourself in this profile? Or do you have any questions? Please contact me (Logan McLaren - Recruitment and HR Specialist). I am open to connecting with you. Either send me a private message on LinkedIn, or reach me by phone (WhatsApp), or e-mail.

Kindly note that  not all vacancies are eligible for sponsorship, please first consider whether you qualify to work in the Netherlands. Should you require more information, please do not hesitate to contact us through KDE-Careers@deu.kyocera.com. We look forward to receiving your application!

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Do you have any questions? Then please contact our Recruitment & HR Specialist
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