For our Facility Team, we are looking for an Expert Facility Service to join us and bring their hands-on mindset, customer-oriented approach, and organisational talent to the heart of our operations! Would you like to be part of a supportive and professional team in an international setting, where each day presents new challenges and offers the opportunity to make a meaningful impact? Apply directly or reach out for more information!
The Expert Facility Service is a vital member of the Facility Team, ensuring a safe, efficient, and welcoming working environment. From managing building maintenance and coordinating external vendors, to optimizing office space and overseeing company lease cars — you’ll have your hands full in the best way possible. With support from the Facility Assistant and the Expert Indirect Procurement & Facility, you’ll ensure that all services and processes run smoothly and support our core business.
You’ll also have a key role in implementing health and safety protocols, managing supplier relationships, and driving cost savings — all while maintaining or improving service levels and quality. If you enjoy a dynamic, operational role with tactical elements and a touch of project management, this might be your next step.
This position combines three core pillars: Operational Facility Management, Tactical Facility Management, and Supplier & Risk Management.
- Manage and monitor office supplies inventory and related budgets, supported by the Facility Assistant.
- Coordinate technical maintenance, including climate control and electricity systems, with external experts.
- Oversee daily facility operations to ensure a high standard of maintenance, safety, and efficiency.
- Supervise external contractors and service providers (excluding janitorial services).
- Conduct regular inspections of the facilities to identify and resolve issues.
- Ensure compliance with health, safety, and environmental regulations.
- Support internal office moves, workstation setups, and meeting room preparations.
- Manage the company’s lease car fleet, including reporting to relevant stakeholders such as HR.
- Handle administrative tasks: maintain records, process invoices, and manage service requests.
- Coordinate facility support for our German office (BOG) in collaboration with our Sales Company in Germany.
- Lead or support facility-related projects beyond the usual scope when needed.
You will work closely with the Team Lead Facility and the Expert Business Management to support the following:
- Implement facility plans and projects (e.g. renovations, workspace reconfigurations).
- Co-create and manage the facility budget and identify cost-saving opportunities.
- Develop long-term maintenance and capital improvement plans to reduce downtime.
- Contribute to sustainability initiatives (e.g. energy savings, waste reduction).
- Track and report facility performance metrics to management.
- Manage the procurement of indirect goods and services related to facility management.
- Assist in sourcing, evaluating, and negotiating with suppliers, ensuring value and compliance.
- Support contract management in collaboration with the Expert Business Management.
- Build and maintain strong supplier relationships and track performance and cost-saving metrics.
- Analyze facility needs, market trends, and the supplier base to drive efficiency.
- Contribute input to offers and tenders, and help identify priority spending areas.
- Support the execution of property risk management programs, including emergency preparedness.
- Prepare and participate in regular audits, including those related to ISO14001:2015.
- Promote safety and emergency awareness among KDEM staff and support training initiatives.
You’re a service-minded, pragmatic, and detail-oriented professional who thrives in an operational role with a strategic twist. You have a natural talent for organizing, solving problems, and keeping things running efficiently in a structured yet dynamic environment. You’re comfortable juggling multiple responsibilities, interacting with internal and external stakeholders, and identifying opportunities for improvement. Working in an international, collaborative environment motivates you — and so does the idea of leaving things better than you found them.
- University of Applied Sciences (HBO) degree in Facility Management, Business Administration or related.
- 3+ years of experience in a similar role, preferably in an office environment.
- Solid knowledge of office equipment and facility systems.
- Proven experience in project management.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Fluent in English, both spoken and written
- Good knowlegde of Dutch language, both spoken and written
- Strong customer service orientation and complaint-handling skills
- Proactive, creative problem solver with an innovative mindset
- Team player with strong collaboration and communication skills
- Organizational talent with attention to detail
- Results-oriented and cost-conscious
- Analytical decision-making and a business-focused mindset
- Adaptability and resilience in a changing environment
- Skilled negotiator with internal and external stakeholders
Our people are our strength. We strive to create an environment where everyone feels supported, valued, and able to grow. In return for your dedication, we offer:
- A great work atmosphere with mutual respect and support
- The opportunity to develop professionally and grow into your full potential
- Competitive salary + 13th-month payment
- Bonus plan based on individual and company performance
- 27+ holiday days
- A premium-free pension plan
- Collective discount on long-term disability insurance
- 37.5-hour work week (7.5 hours per day)
- €40 net internet allowance per month
- Commuting allowance for our office
- A collaborative team culture and more!
Do you recognize yourself in this profile? Apply now by clicking the button below!
Get in touch with our recruiter: Feel free to connect on LinkedIn, WhatsApp, or via e-mail. We’d love to hear from you!